Terms of Sale & Use
Effective date: [LAUNCH DATE] · Applies to Field Manual memberships
1. Who we are
The IEP Field Manual is published and sold by Earlville Media LLC, New York, USA ("we," "us"). Contact: [SUPPORT EMAIL], [MAILING ADDRESS].
2. Acceptance and eligibility
By subscribing to or using the Manual you agree to these Terms. You must be at least 18 years old to subscribe.
3. The product
The Field Manual membership is an online subscription that provides reading access to The IEP Field Manual and the 50-State Companion in your browser, kept current, together with search, the visual maps, and a weekly allotment of editable letter downloads (Section 8). It is educational content about the special-education process under the Individuals with Disabilities Education Act and related law. The Manual is not sold as a downloadable book or printed copy: reading access is online only, which is how the work is kept current.
4. Payment and tax
The Manual is sold by Earlville Media LLC as the seller and merchant of record for your membership. Card payments are processed through our payment gateway, Elavon, using its secure hosted payment fields: your full card number is entered directly with the processor and never passes through or is stored on this site. Because we are the seller of record, we, not a third-party reseller, are responsible for charging and remitting any state or local sales tax that applies to your membership; where tax applies, it is calculated from the location you provide and added before you pay. Billing is recurring as described in Section 8. [Confirm with a CPA the states where sales tax must be collected on the membership; keep the seller's legal name identical to the name on the Elavon merchant account. Confirm Elavon's exact legal entity name / cardholder terms link.]
5. Access
Membership access begins as soon as your first payment is confirmed: sign in with your email and a one-time link; there is no password. If a sign-in link does not arrive, check your spam folder, then write to [SUPPORT EMAIL] and we will help promptly.
6. License
Your membership grants a personal, non-exclusive, non-transferable license for you and members of your household. You may print pages for your own use, and you may adapt and send the template letters for the education of your own children. You may not resell, share, redistribute, or publicly post the Manual, the Companion, or their materials (including to shared drives, parent groups, or forums), and you may not use them in paid advocacy, consulting, or training materials. Membership sign-in credentials and reading access are for your household only; sharing an account is grounds for termination. Editable letters you download during a membership are watermarked to your account and remain licensed for the education of your own children after your membership ends. All other rights are reserved. [Advocate-plan members use the materials with the families they serve; confirm the intended license scope for the Advocate tier before enabling it publicly.]
7. Updates
The online Manual and 50-State Companion are maintained as a living work while your membership is active; each state page shows the date its law was last checked, and the update log lists every change.
8. Membership billing: automatic renewal, cancellation, refunds
This section applies to the Field Manual membership only. The membership is a subscription with automatic renewal: when you subscribe, you choose a plan and a billing interval (monthly or annual), and you authorize us to charge your card the plan price at the start of each billing period, automatically, until you cancel. The exact amount and interval are stated next to the subscribe button and in the consent you give at sign-up, and are restated in your confirmation email.
Cancellation is self-service and takes one click. Sign in, open Account, and select Cancel subscription: no phone call, no chat queue, no retention offers. Cancelling stops all future charges; your access continues through the end of the period you have already paid for and then ends. You can turn renewal back on the same way at any time before the period ends.
Renewal reminders. We email you before each renewal charge (about 30 days before an annual renewal and about 7 days before a monthly renewal) with the amount, the date, and a cancellation link. If we change a plan's price, we will give you advance written notice and the opportunity to cancel before the new price ever applies to you.
Failed payments. If a renewal charge fails, we will retry it over the following days and email you. If it still fails, the membership is cancelled and no further charges are attempted.
Membership refunds. If the membership is not for you, email [SUPPORT EMAIL] within 7 days of your first charge and we will refund it in full: no questions, no forms. If a renewal charge takes you by surprise, contact us within 7 days of that charge and we will refund it and cancel the membership. We initiate membership refunds the same business day we receive your request; your bank or card issuer may take several days to post it. [Attorney: confirm the renewal-refund window is the policy you want; it is drafted generously on purpose.]
Download allotment. Plans include a weekly number of editable letter downloads (shown at sign-up). Reading is not metered. The allotment exists to prevent bulk extraction and is enforced per account on a rolling 7-day window.
9. Chargebacks
Please contact us before disputing a charge: our refund promise is faster than a chargeback. A chargeback filed without first requesting a refund may result in termination of your license, and we may contest it through our payment processor.
10. Educational content, not legal advice
The Manual is general educational information. It is not legal advice, it does not address your specific facts, and neither subscribing nor reading it creates an attorney-client relationship with William J. Porta or any law firm. IDEA is federal law, but states implement it differently; verify your state's rules. Statements of law are current as of the edition date and may change. For advice about your child's situation, consult a licensed attorney in your state.
11. Intellectual property
The Manual, its bonus materials, and this website are © 2026 Earlville Media LLC and protected by copyright law. If you send us feedback or suggestions, you grant us a perpetual, royalty-free license to use them. [Confirm whether copyright in the Manual's content vests in Earlville Media LLC or in the author, William J. Porta (the sales page currently credits the author), and make the copyright notices consistent across the site.]
12. Disclaimer of warranties
The Manual is provided "as is." To the fullest extent permitted by law, we disclaim all warranties, express or implied, including fitness for a particular purpose. We do not warrant any educational, procedural, or legal outcome from using the Manual.
13. Limitation of liability
To the fullest extent permitted by law, our total liability arising out of or relating to the Manual or these Terms is limited to the amount you paid, and we are not liable for indirect, incidental, or consequential damages. Some jurisdictions do not allow certain limitations; in those jurisdictions, these limits apply to the extent permitted.
14. Copyright infringement (DMCA)
Notices of claimed infringement may be sent to our designated agent: [DMCA AGENT NAME + ADDRESS + EMAIL; register with the U.S. Copyright Office].
15. Governing law
These Terms are governed by the laws of the State of New York, without regard to conflict-of-law rules. Any dispute shall be brought in the state or federal courts located in New York.
16. Changes; severability; entire agreement
We may update these Terms prospectively; the version in effect when a billing period begins governs that period. If any provision is unenforceable, the rest remain in effect. These Terms are the entire agreement regarding your membership.